Event Planning and Catering Bali: Where to Start?

Event planning can be a real headache, even though you’ve got Bali ready as your dream venue. Catering Bali is an integral part of your event planning. Put together a team or hire an experienced one to organize and handle your important occasion. You may also want to start looking for a reliable Bali catering company as well. sWhat are some of the things you can start with?

event planning and catering bali

Break down your goal for the upcoming event 

Ultimately, what’s your desired end result that you want from this event? Are you here to celebrate something? Are you going to promote something? Your aim for the event will also affect the format of the event itself: whether it’s a Beachfront wedding Bali, anniversaries, a conference, a business meeting, a convention, an exhibition, et cetera. 

From then on, you can move on to other integral aspects of your event planning, such as defining the number of attendees, catering service, down to overall budgeting. 

buffet plated meals catering Bali Indonesia

Catering Bali: Create a headcount estimate to define your attendee 

Regardless whether you’re doing this by purely by guest invitations or you require people to register for your event, an estimate is extremely important when you’re doing any kind of event planning. This would also highly affect the budget for your catering Bali as well as the format of your meal. 

catering in denpasar bali

Defining the overall budget for your event 

Budgeting is tricky and often times difficult, and the bigger the scale of your event, the more complex this process becomes. Some of the points you should note for your event organizing: 

  • Deciding on a venue and visiting said venue 
  • Decide on an event date 
  • Headcount 
  • Catering budget 
  • Revenues from the event (if applicable) 

Choosing a menu catering Bali 

Whether you go for a buffet catering Bali or plated meals, menu should be one of the first things you consider for your event planning. Go back to the defined goals of your event: do you have important clients you’re greeting here? Do you feel the need to impress your guests? If that’s the case, then it’s an important planning move for you to profile your guests. Things that you can do when you’re deciding on your catering menu:

  • Get your guests profile. This could be basic information ranging from their professional level or background, where they’re coming from, etc. Especially when you’re holding an international event in Bali, this information may come in handy. 
  • Have this info ready when you consult with your caterer. Ask for your catering service’s opinion on what kind of menu this type of guests with this demographic may prefer. 

Their profile info may not always be relevant for deciding a catering menu for your event. For instance if you’re planning a wedding catering in Bali, then you can tailor the menu into something more you, unlike when planning a corporate event—it’s your day after all. However, getting to know your guests more will put you a step ahead in your event planning.

Also read: Taking the Kids to Scuba Diving Bali Holiday!

Catering budget: define your priorities

Buffet catering are a popular choice among event planners; regardless whether they’re doing conventions, conferences, or business meetings. It’s also a great choice to provide a wide variety of food that your guests can directly choose from. This type of catering format is also known to be more budget effective. Make sure that you consult your catering company in Bali and always communicate with them your concerns, your vision, and everything in between. 

wedding catering Bali

Another thing that you should consider for your food and beverage planning; Do you need your catering Bali to serve alcoholic or strictly non-alcoholic beverages for your event? Make sure to note this and talk to your caterer. 

Adjust your catering budget according to the format and the vision of your Bali event. If you can afford to splurge a bit, go for a plated meal catering and have the extra staff ready to assist you in serving your guests.